Privacy Policy for Integration with Microsoft Viva Engage

Effective Date: 2025-01-16

Thank you for using the D:Signage digital signage system, which integrates with Microsoft Viva Engage to allow users to share content on digital signage displays. This Privacy Policy explains how we collect, use, store, and protect your personal information when using the D:Signage platform. Please read it carefully to understand our views and practices regarding your personal data and how we treat it.

1. Information We Collect

When you use the D:Signage system in conjunction with Microsoft Viva Engage, we may collect the following types of information:

  • Account Information: When you log in to D:Signage via Microsoft Viva Engage, we may access your Viva Engage account details, such as your user ID, profile information, and any content shared through your account.
  • Content Data: The content that you choose to share from Microsoft Viva Engage, including posts, images, videos, and any associated metadata, may be displayed on the digital signage system.
  • Usage Data: We collect data related to your usage of D:Signage, such as interactions with the system, display content preferences, and access logs, to improve the service and user experience.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To enable the sharing of content from Microsoft Viva Engage to the D:Signage system.
  • To display and manage the content you share through the digital signage displays.
  • To provide customer support and troubleshoot issues related to the integration.

3. Data Sharing and Disclosure

We do not sell or rent your personal information to third parties. However, we may share information in the following situations:

  • With Microsoft: As part of the integration with Microsoft Viva Engage, your account information and content may be shared with Microsoft in accordance with their privacy policy.
  • With Service Providers: We may share your information with trusted third-party vendors who help operate the D:Signage platform, such as hosting providers or analytics services, under strict contractual agreements.
  • Legal Requirements: We may disclose your information if required to do so by law or in response to valid legal requests by public authorities, including to meet national security or law enforcement requirements.

4. Data Retention

We retain the information collected for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including for legal, regulatory, or contractual obligations. If you choose to stop using the D:Signage service, we will delete your personal data within a reasonable time frame, unless otherwise required by law.

5. Security of Your Information

We employ industry-standard security measures to protect the data you provide. This includes encryption, access controls, and regular security assessments to safeguard your information. However, please be aware that no method of transmission over the Internet or method of electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Your Rights and Choices

You have the right to:

  • Access, correct, or delete your personal information.
  • Withdraw your consent to the integration with Microsoft Viva Engage at any time.
  • Object to certain data processing activities, such as data collection for marketing purposes.
  • Contact us to request further information on how your personal data is being used.

To exercise these rights or for any inquiries regarding your privacy, please contact us at [Insert Contact Information].

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. When we make material changes, we will notify you via email or through the D:Signage platform. The revised Privacy Policy will be posted on our website with an updated effective date.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

D:Signage Support Team
D:Signage AS
sveinung@dsignage.no

By using the D:Signage system in connection with Microsoft Viva Engage, you agree to the terms outlined in this Privacy Policy.